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The User
List:
SNAP-2-IT allows you
to define as many users as you want. Each user can be
restricted to certain functions or even a specific company
or data base.
From the
main menu, select the "S" System option.
This will display the System Function menu.
Select the option
"1" User List option from the System
Function menu. This will display the User List window
and will display all the valid users for SNAP-2-IT.
This window
displays the list of users which have been defined. There
must always be at least one user defined. SNAP-2-IT comes
with an "administrative" user already defined,
with access to all parts of the system. When more than one
user is defined, SNAP-2-IT will ask for the user ID
when started up. Users will also be able to "log
out," which means that the system is inaccessible
until a valid user ID is entered.
At this
window, you may select a user to edit or type an
"A" to add a new user to the list.
When adding a new user, the
User Record form will be displayed. Enter in the
information needed for the new user. After all the
information is entered press [ESC] to return back to the User
List window.
The User
Record Screen:
The user
record screen defines the privileges and user ID code for
each user, if desired.
When a new
user is defined or an existing user is selected for
viewing, the user record screen displays the user’s
configurable options. Note that the user record screen is
divided into to "pages." At the bottom of the
user record screen (if you aren’t in "edit"
mode) displays the option to bring up the 2nd page.
Notice that
there is a separate field for the user’s initials and
the user’s ID code. The initials will be placed on
transactions (like invoices, orders, etc.) which are
entered by the user who is currently "logged in"
to identify who entered the transaction. The User ID can
be set initially to be the same as the user’s initials,
but if you are concerned about security you will want to
assign a unique code for each user.
The default
company can be left blank. This field is used when you
have more than one company defined and you want to be sure
that the user is logged into the correct company when they
sign in. It is common, but not required, for users who
have a default company specified, to also restrict their
access to the other company function.
The Forms.FMT,
Window.FMT, Phase.RPT, Report.RPT, and Menu.ITM files
define alternate format styles for the selected user. This
is explained in more detail under "User Styles."
The Password
required when screen saver activated field defines
whether or not you want to force the user to reenter his
or her password when the screen saver becomes active.
The field allow
exit fr SNAP defines whether or not the selected user
is allowed to exit from SNAP. If you are setting up a
secure network, you will probably want to enter a
"N" in this field. In order for this to work
properly, there needs to be more than one user defined and
an "exit" password must be set up in the misc.
configuration (from the main menu, press "C",
then "M").
The access
control fields determine which sections of the system
this user can operate. For each section (customer, vendor,
inventory, system, etc.) you may specify full (F) access,
no deleting allowed (D), look only (L) or no access (N).
The access
level fields allow individual records to be restricted
in the various files. An access level field may be
attached to each record. If the access level specified for
the user is lower than the access level on the
record, the user will be unable to access the record. For
example, if the access level for the user is 5, then any
records with an access level of 6 or higher won’t be
accessible.
When setting up users in a
typical multi-user environment, users are generally not
given access to configuration, system, and customizing
options.
Note:
Make sure that you do not accidentally set yourself for
"no access" for the System Menu or you
will not be able to get back in without using the master
code key that came with your system. Each copy of SNAP-2-IT
is assigned a serial number and a master key for
access anywhere into the system.
User
Option Screen:
The "user
options" screen acts like a 2nd page to the
"user record" screen and defines more
user-configurable options. Pressing "1" on the
"user record" screen (while not in
"edit" mode) displays the user options screen.
The
following fields are displayed on the user option screen:
The keyboard
repeat rate specifies how fast the keyboard repeats a
character when the key is held down. Values range from 1
to 16, with 16 being the fastest repeat rate. If you
experience problems where the system seems too
"jumpy" when you press a key, you may want to
use a smaller value in this field.
The delay
before repeat field defines how long you have to hold
down a key before it starts to repeat. Values range from 1
- 4, with 1 being the least amount of delay. If the system
seems to repeat characters too easily, you may want to
increase the value in this field.
The translate
0 to O field is an option to convert the
"zero" in number fields to be displayed as the
letter "O." On some terminals, the number
"8" is similar to the number "0", if
the zero has a slash through the middle. This does not
affect alpha fields.
The general verification
mode controls whether verification windows pop up even
if the correct data is entered. When a "1" is
entered into this field, a verification window will always
be displayed, even if the data was entered correctly. A
"2" in this field means that you don’t want to
see the verification window if the data was entered
exactly correct. A good example is the G/L account number
that is entered in many parts of the system. If the
verification mode is set to a "1" then each time
a G/L account is entered into an "acct#" field,
a verification window of valid G/L posting accounts will
be displayed. If the verification mode is set to a
"2" than the list of valid G/L accounts will
only be displayed when an incorrect or a partial account
number is entered.
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