|
Set the
Accounts Receivable (A/R) defaults:
On the configuration menu
(from the main menu, press "C") select
"5" A/R (customer) defaults to define the
accounts receivable options.
This screen
controls the operation of next invoice number, aging
periods, etc.
There are
several fields on this screen for account numbers. If you
chose to use the generic chart of accounts, this
information should be already filled in. If you have set
up your own chart of accounts you will need to input the
appropriate account numbers or codes here.
The Next
Customer, Invoice, Receipt, Order, and Quote fields
are set up with numbers so that SNAP-2-IT can
automatically assign numbers to their transactions. You
may always override the automatic number and change the
transaction number at the time of its creation. Leave the Next
Invoice# field blank if you want to assign your own
invoice number.
The Default
Cash Account# for Receipts is for automatically
assigning the chart of account number that represents the
bank account that customer receipts will be deposited to.
Enter the same cash account number for Check, Cash, and
Credit Card if you only deposit to one account. You
may change the cash account number on the customer receipt
if you have more than one deposit account.
The Default
Sales is for any inventory item that has no sales
chart of account number assigned to it. In most cases
inventory items will have a sales chart of account number
assigned to it.
The Customer
Invoice Freight field is the chart of account number
that keeps track of the freight amounts on customer
invoices. Any freight amount entered into the freight
field on an invoice will total into this chart of account
number.
The Customer
Invoice Tax field is the chart of account number that
keeps track of the taxable amounts on customer invoices.
This is usually called the Sales Tax Payable in your Chart
of Accounts.
The Accounts
Receivable field is the chart of account number that
keeps track of the sales amounts on unpaid customer
invoices.
The Customer
Discount field is the chart of account number that
keeps track of the discounts given on customer invoices.
The Prepaid
Deposits field is the chart of account number that
keeps track of the prepayments on customer orders.
The Aging
Period fields are for the length of periods for your
aging to report. In most cases the 30, 60, and 90 periods
will do. If you are not sure, do not change these. If you
do change these, remember to change the aging report
header.
Ship-to
Default - This
option allows you to leave the Ship-to fields blank
on quotes, orders, and invoices. Normal use should be set
to "1".
Default Tax Area -
Defines the tax area for invoices that are made when
the customer hasn’t been assigned to a tax area. This is
mostly used for "point of sale" situations where
only brief customer information is entered.
| 
