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Set the (A/P) Accounts
Payable defaults:
On the configuration menu
(from the main menu, press "C") select
"6" A/P (vendor) defaults to define the
accounts payable options.
This screen
defines the "next" number for purchase orders as
well as the aging periods and general ledger account
numbers.
There are
several fields on this screen for account numbers. If you
chose to use the generic chart of accounts (income &
expenses), this information should be already filled in.
The Next
Vendor, PO, and Quote fields are
set up with numbers so that SNAP-2-IT can
automatically assign numbers to their transactions. You
may always override the automatic number and change the
transaction number at the time of its creation.
The G/L
Account for Cash is for automatically assigning the
chart of account number that represents the cash account.
The G/L
Freight Expense field is the chart of account number
that keeps track of the freight amounts on vendor
invoices. Any freight amount entered into the freight
field on an invoice will total into this chart of account
number.
The G/L
Account for Tax field is the chart of account number
that keeps track of the taxable amounts on vendor
invoices. This is usually called the Sales Tax Expense in
the chart of accounts.
The Accounts
Payable field is the chart of account number that
keeps track of the purchase amounts on unpaid vendor
invoices.
The Discount
Taken field is the chart of account number that keeps
track of the discounts taken on vendor payments.
The Prepaid
Account for PO field is the chart of account number
that keeps track of the prepayments on purchase orders.
The Aging Period fields
are for the length of periods for your aging to report. In
most cases the 30, 60, and 90 periods will do. If you are
not sure, don't change these. If you do change these,
remember to change the aging report header.
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